Don’t let the number of “unread” emails get over you

Employee or freelance, stressed or relaxed at work, ultra connected or not: whatever the profile, the vast majority of workers are not immune to the pressure of “unread” emails. Consciously or not, these pending messages are like so many tasks to be processed in a corner of your brain, and exert a strong psychological pressure.

The golden rule for effectively managing professional emails: don’t be overwhelmed by the number of unread emails. In doing so, you reduce the pressure and work in better conditions. Some tips to not get overwhelmed:

  • Immediately process emails that require reduced processing time. When you open your inbox, identify messages that require a short reply and write it immediately. The file is closed, you can tick off an item on your to-do-list with satisfaction and move on.
  • Use directories. Some emails require a longer processing time. Others involve third parties or elements independent of your own work force: the answer is necessarily delayed. Classify these messages in directories. For example, you can create a directory “to be processed”: this allows you to read the email – which no longer appears in “unread” – while archiving it in a folder to consult when you are able to. process email. Note: you can organize your labels according to the level of urgency or the deadlines – “to be processed within 24 hours”, “to be processed within 7 days” …

Schedule automatic responses

During your vacation, program an automatic absence message. Beyond duly informing your interlocutor, it allows you to lighten your mind – and make better use of your vacation! The “robot” has responded for you, the sender of the message is aware that you will respond to him on the date indicated. No stress, communication is preserved.

Turn your inbox into a real work tool

Professional mailboxes are equipped with powerful features that you have every interest in using. Among these features: directories. They not only allow you to reduce the number of unread emails, but also to classify and archive your messages strategically, just like a physical organizer.

Think of your email as a sorter. This platform becomes a valuable tool for optimizing your organization at work. If each message is put in its place, your ideas are clearer: you can concentrate 100% on your core business. Setting up this organization takes a little time up front, but you save a lot in the long run.


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