By Théo Chevalier | Published on 01/21/2021
Your cover email sets the tone for your application!
There are two scenarios when responding to a job posting. Either you go through a job board like RegionsJob, and drop your CV and cover letter directly in a dedicated insert. Either you send your application to an email address: you must then accompany it with an email and that is precisely the subject of this article!
What is the support email?
That’s it, you’ve spotted an offer that matches your skills and values! Your CV is impeccable and your cover letter convincing. Now all you have to do is send all this to the recruiter on his mailbox (in pdf format). But there you are, you’re struggling to fill out the email and don’t know how to submit your application! Although it is only a formality, this exercise requires to be done in the rules of the art and can make you score some points. We will explain everything to you.
The accompanying e-mail introduces your application and the text that you have slipped into it will be the first thing the recruiter will see when he opens the e-mail. This is your first point of contact with the company, don’t neglect it!
Do not confuse support email and motivation email
As its name suggests, the accompanying email is there to accompany your CV and cover letter when you apply for a position. It is used to introduce your applications and generally goes straight to the point to encourage the recruiter to read your CV and cover letter.
Do not confuse it with the cover email, which replaces the cover letter. Indeed today, many recruiters no longer ask for cover letters, but you have to talk somewhere about yourself and your professional goals.
More than just an email, the cover email is a summary of your cover letter. Discover the 12 rules to follow to write a good motivational email.
That said, back to the accompanying email.
Pay attention to the subject of your email
The subject is a central element when you send a support email. This is the second information that the recruiter sees when he consults his mailbox, after the name of the sender.
And faced with the incalculable number of emails that some recruiters receive every day, it is better to clearly present your intentions so as not to end up in spam.
Be clear in the subject of your email.
Example : Application for the job of (job title) + the tender reference number if there is one.
If you are a student and are looking for an internship, you can put “Internship request in [secteur d’activité ou département].
The content of the accompanying email
Once the subject of the email has been written, tackle the content of the email itself.
When writing the body text, the only rule to follow is not to repeat what you say in your cover letter. However, the idea is to invite the recruiter to open the documents attached to the email, namely your CV and your cover letter. It is therefore better to be an incentive and show that your application is worth consulting.
Capture the recruiter’s attention
That’s why try, in one sentence, to show how you are THE ideal candidate for the job. Explain, for example, that your skills acquired during your career correspond to the description of the offer or that your experience in a particular field echoes the profile sought by the company.
If you are a student or recent graduate, do not hesitate to present your professional project. A detail that can make you stand out.
In the context of a spontaneous application, this email is all the more important. If so, add a paragraph in which you show your motivation, saying for example that you adhere to the company culture and that you want to know more about the available positions.
At the end, don’t forget to add a salutation and mention your contact details.
Tips : use one or two keywords from the ad to add weight to your application email.
The structure of the email
Your emails must contain, at a minimum, this information in the order:
- Who you are addressing (madam, sir or recipient’s name)
- Why are you sending this email (mention the name of the position concerned)
- Specify that your CV and cover letter are attached
- Polite formulas
- Signature + reminder of contact details (mobile phone)
Don’t forget to proofread to avoid missing one or more spelling mistakes.
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The form of the email
The accompanying email should be concise and easy to read. At the level of the layout of the mail itself, a single watchword: stay sober and professional. Avoid highlighting or bolding words, and don’t drag in particular images, smileys, or symbols. Keep in mind that not all email software is compatible with each other and that some emails may not be read, or even worse end up in the anti-spam folder.
Support email templates
Example of support email (response to an offer)
Object : Application for the position of … (N°160395)
Hello Miss, Sir,[Nom de votre métier] with X years of experience in [domaine d’activité]I am sending you my application for position X within [nom du service ou du département], which caught my attention. The skills I acquired in [tâche ou mission] do, I think, echo what you are looking for.
You will find attached my CV as well as my cover letter, detailing more explicitly my background and my professional objectives.
Available immediately, I remain at your disposal to arrange an appointment.
Sincerely,[Votre nom et prénom] [Numéro de téléphone]
Example of support email (spontaneous application)
Object : Spontaneous application for the post of [titre du métier ou de la spécialité que vous visez]
Hello Miss, Sir
A graduate of X, I am currently looking for an X position in the X field. It was only natural that I thought of your company, whose values and philosophy I have loved for years.
My last experience as [titre du poste] at the house of [nom de l’entreprise] allowed me to learn [savoir-faire] and learn some of the skills required for the position.
You will find attached my CV and cover letter, in which I explain in more detail my various skills in the [domaine d’activité] and who, I am sure, will convince you of the relevance of my profile.
Please accept my best regards,
Cordially,[Votre nom et prénom] [Numéro de téléphone]
And don’t forget to restart the recruiter
After sending your application file by email, remember to follow up with the recruiter! This allows you to check whether your application has been received and taken into account (and has not been considered as spam). In addition, many employers wait for candidates to relaunch them to assess their motivation.
If your application has sparked the interest of the recruiter and won you a job interview, it’s time for you to prepare! Find all our advice to boost your chances of getting the job.
Good luck in your job search!
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